SmarteamingTransparent Pricing That Grows With Your Business
Pay only for scheduled employees. No hidden fees, no long-term contracts, no surprises. Start free for 90 days and see the value before you pay.
90 days completely free • No credit card required
Per scheduled employee, not per seat.
A seasonal hire costs nothing in the months you don't schedule them. 90 days free on every plan, no setup fee, no lock-in. Upgrade, downgrade or cancel on 30 days' notice.
| Features | EssentialSmall single-site €1/ sched / mo | ProMulti-site, payrollMost picked €3/ sched / mo | EnterpriseProcurement-ready €5/ sched / mo |
|---|---|---|---|
| Scheduling | |||
| Table-based weekly scheduleRows = people, columns = days | |||
| Shift confirmationsThursday-before-Saturday certainty | |||
| Templates & recurring shifts | Single site | ||
| Time tracking & payroll | |||
| Mobile clock-in / clock-out | — | ||
| POS kiosk modeShared tablet, full-screen | — | ||
| Payroll exportExcel, PDF, CSV | — | 8 rate types | Custom rules |
| Overtime & supplements | — | Standard | Custom thresholds |
| Locations & team | |||
| Locations | 1 site | Up to 3 | Unlimited |
| Roles & permissions | Admin, Worker | 4 roles | 4 roles + audit log |
| Per-site pricing & commute rules | — | ||
| Security & compliance | |||
| EU-hosted · GDPR | |||
| SSOSAML · Google · Microsoft | — | — | |
| API access | — | — | |
| DPA pack & dedicated CSM | — | — | |
| Support | |||
| Response time | Email · 1 business day | Email + chat · 4h | Dedicated CSM |
Calculate Your Savings
See how much time and money Smarteaming can save your business
When the cost makes sense.
Try it if
- You have 10+ people on a rota and juggling availability by text.
- You run more than one site or location.
- Your managers spend real hours each week on scheduling.
- No-shows or unconfirmed shifts have cost you a shift recently.
- You need payroll-ready hours without hand-copying.
Don't bother if
- You have under 5 people on a steady, unchanging weekly rota.
- Your current tool costs less than you save and your team has no complaints.
- You only need a shared calendar, not a scheduling tool.
Calculation assumptions
What the calculator does and does not model.
The savings number comes from manager hours freed up, converted to money at the hourly wage you entered. The plan cost is per scheduled employee per month. A few things are deliberately held constant to keep the math honest.
- Baseline: 20% of current scheduling hours are saved — scaled up linearly by the complexity slider (1.0× at fixed rotas, 2.0× at highly variable ones).
- Plan price: Essential €1, Pro €3, Enterprise €5 per scheduled employee per month. Seasonal staff cost nothing in months they are not scheduled.
- Monthly numbers use 4.33 weeks per month; annual = monthly × 12.
- Employee hourly rates, overtime supplements, weekend and holiday premiums are not part of the ROI math — payroll cost is separate from the tool cost. Those rates are tracked inside the product for payroll exports, but they do not change whether this tool is worth it.
- Pain-point counts and shift-distribution percentages are not inputs here. They change the feel of the number, not its direction — if the result is close to break-even, the tool probably is not worth switching for.
If your managers spend more than 10 hours a week on scheduling, or you run more than one site, the recommended plan will almost always pay back in under three months at the assumptions above.
Ready to Save Time and Money?
Join teams that use Smarteaming for scheduling and payroll
Start your 90-day free trial today. No credit card required. Experience the difference intelligent scheduling makes.
90 days completely free