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Why Smarteaming

Why Use This Instead of Excel or Your Current System

We're a newer option: pay-per-scheduled-employee pricing, custom features built quickly, and a table-based schedule view with schedule templates, recurring shifts, and bulk editing to build a full week in minutes. Staff check schedules, confirm shifts, and clock in from the iOS and Android app. No buzzwords. Here's when it makes sense and when it doesn't.

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When This Makes Sense

  1. You're still scheduling in Excel or on paper

    If you're copying shifts into spreadsheets and chasing availability by phone, a single place for schedules, time clock, and payroll export can save you time. Employees confirm shifts in the app before their deadline. You see who's coming and who's not — before it's too late to find a replacement.

    See how it works for restaurant scheduling.

  2. Your current tool is expensive or rigid

    If you're paying per user or per location and your team is seasonal or part-time, per-scheduled-employee pricing may cost less. Payroll export includes 8 rate types (day, night, weekend, holiday and their combinations), overtime calculation, and export to Excel, PDF, or CSV. Need a specific format? We can often add it in days.

  3. You need EU hosting and clear audit trails

    Data is stored in the EU and we follow GDPR. If you need to show who did what and when for compliance or audits, the system keeps that record.

  4. You want to try before committing

    90-day free trial, no credit card. Add your team and locations, run real schedules and payroll exports. Employees request time off in the app — managers approve or reject with balance tracking and conflict detection. If it's not a fit, export your data and leave.

How We Compare

We're often compared to Deputy and When I Work. Here's the honest picture.

vs Deputy

Deputy is established and feature-rich. We're newer and smaller. Where we can help: lower cost if you only pay for scheduled employees, faster custom features (we build in days), and a table-based schedule view with templates and bulk editing. Push and email notifications keep everyone informed of schedule changes and upcoming shifts. Employees propose shift swaps directly in the app — managers approve with one tap. If you need a very large ecosystem of integrations out of the box, they may have more.

vs When I Work

When I Work is popular for shift-based teams. We offer similar scheduling and time clock, with per-scheduled-employee pricing and a 90-day trial. Our calendar is table-based rather than grid, with recurring shifts and schedule templates. Staff confirm shifts, request leave, and propose swaps from the iOS and Android app. Some managers prefer our bulk edits and multi-location view.

What You Should Know

  1. 90-day free trial

    Full access for three months. No credit card. Add your team and locations, set up schedule templates, shift confirmations, and leave requests. See if it fits. If not, export your data and leave.

  2. Languages

    Interface in English, French, and Dutch. More on request.

  3. EU hosted, GDPR

    Data is stored in the EU. We follow GDPR. Your data stays in the region and we don't sell it.

When It Makes Sense to Switch

Try it if

  • You're on Excel or paper and want one place for schedules, shift confirmations, time clock, and payroll export with 8 rate types
  • You're paying a lot for a tool you don't use fully, or you need a custom feature they won't build
  • You need EU hosting and clear audit trails for compliance

Don't bother if

  • You're happy with your current tool and it's within budget
  • You need a very specific integration we don't have and can't build quickly
  • You need a huge, out-of-the-box app marketplace
90 days free · No credit card

Ready to Try It?.

90 days free. No credit card. Add your team, build schedules with templates, set up shift confirmations, and run payroll exports. See if it fits.

Start Your 90-Day Free TrialBook a demo

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