It's Wednesday. You're building next week's rota. Marie's a uni student so her availability shifted again, two people swapped Saturday between them and you can't remember who landed where, and the new hire is only confirmed for two of the four shifts you assigned them.
Then there's the holiday week — sales, double staff for Saturday morning, the manager from the other store helping out. Different planning every season, same scramble.
Saturday 9 AM. The opener didn't come in. You find out at 9:05 because someone texts you. The rota said they were on. Now the door's locked, the queue's outside, and you're rebuilding the day on the way to the store.
Cross-checking who said they could work which shifts, who swapped last week, who's still on probation and only on weekday daytimes. Your spreadsheet is six tabs deep, your phone has fifteen unread availability messages, and Wednesday afternoons get eaten alive.
Students' lecture schedules shift. People pick up second jobs. The 'I can do anytime' from October becomes 'only weekends' by November. Updates come scattered across texts and group chats and you miss half of them.
Black Friday, Christmas, January sales — staff doubles, hours stretch, the agency sends temps you've never met. Rebuilding those weeks from your normal template wastes whole evenings.
Publish the rota, employees see their shifts on their phone. They tap confirm or 'can't make it.' By Thursday morning you know who's coming Saturday — and who isn't. Two days to fix gaps instead of finding out at 9:05.
Everyone updates their availability from the app. Term schedules, second jobs, school-holiday weeks. You see it on the rota builder before you assign anything. No more chasing texts to figure out who can do what.
Three stores, one dashboard. Move someone between branches when one's short. Track hours per location for payroll. See coverage across all sites without switching tabs.
Clock in/out from their phone, breaks tracked, lateness logged. End of week, the export matches reality — not what the rota said.
Holiday week, sales week, summer Saturdays — save each as a template. Next year, copy the template, adjust who's on, publish. The Black Friday rota stops being a yearly evening-killer.
You check confirmations. The 9 AM opener hasn't tapped yes. You message them. They forgot, confirm in twenty seconds. No doors-locked panic, no scramble at sunrise.
Open the rota, last week's pattern carries over. Adjust the three changes, hit publish. Forty minutes instead of three hours.
Pull up last December's rota. Adjust for who's on this year, drop in the two temps the agency sent. Publish. Save the next two evenings of your time.
Branch B's down a person Saturday. Open the dashboard, see who's free at Branch A, propose a transfer in the app. They accept, the rota updates both sites.
Server-timestamped clock-in, tamper-evident audit log, 5-year retention, worker dispute flow. The 1 January 2027 law is met without configuration.
See 2027 compliance →Pick CP 201/202 at team setup, type one base hourly rate. Day, night, Saturday, Sunday and holiday supplements auto-fill. Override any slot if your enterprise agreement differs.
See CP 201/202 specifics →Generate DimonaIn and DimonaOut XML from the dashboard. NISS/BCE validation before download. Status tracked per employee. Flexi-job and extra horeca contract types built in.
See Dimona workflow →Infrastructure in the EU, audit log on every change, personal data export or deletion on request. DPA available.
Same flow, every week, every season.
90-day free trial. No credit card. Add your team, build next week's rota, see if it gets your Wednesday afternoon back. You only pay for employees you actually schedule each month — seasonal staff cost nothing in off-months.
If it doesn't save you time in the first week, don't use it.
Smarteaming